Audio visual production for corporate and nonprofit events in the San Francisco Bay Area and Monterey Bay.
Sound, screens, lighting, and live streaming. Tell us who speaks, what plays, and who's watching, and we plan the rest with you and your venue.
Or call (831) 216-6220.
We'll reply within one business day.
Before your first guest arrives, 4 things are already done.
We do all 4 on every job, whether it's a board meeting or a fundraising gala.
Your venue hears from us
We confirm setup times and power with your venue directly, so you aren't the go-between.
Your program is written down
We write the run-of-show with you: every segment, cue, and time.
Every mic is tested
We finish testing before the doors open: every mic, every speaker, and the playback for your slides and videos.
Backups are on site
We bring a spare mic, a backup playback source, and spare cabling, and plan more for bigger programs.
What we deliver
You don't need to know what the equipment is called. Here's what each part does for your event.
Sound
We tune the speakers to your room and mic your presenters. Your audience gets mics for questions, and music plays for arrivals and walk-ons.
Presentation
Your slides and videos play on cue. Your presenters see their slides without turning around, and remote presenters are seen and heard in the room.
Lighting
Uplighting for the room, light on your presenters, and your logo projected on the wall.
Video and streaming
Big screens for the people in the room and a live stream for the people who aren't.
Events we run
Find your event and what it gets.
Corporate programs
Your all-hands, from first slide to last question.
Mics for your presenters and panel, audience Q&A mics, a screen for slides and video, and a live stream when staff are remote.
- All-hands and town halls;
- Keynotes;
- Panels and fireside chats;
- Breakouts, workshops, and trainings;
- Offsites and retreats;
- Product launches and demos;
- Sales kickoffs;
- Board and investor meetings;
- Company announcements;
- Conferences and summits;
- Live podcast tapings
Corporate social
Your CEO's toast, on a tested mic.
Background music while guests mingle, a wireless mic for the toast and the awards, walk-on music for each honoree, and uplighting.
- Holiday parties;
- Networking mixers;
- Award ceremonies and recognition dinners;
- Client appreciation events
Nonprofit and community
Your program runs on cue, so the ask lands.
Wireless mics for your host and auctioneer, a projector and screen for your video, and Q&A mics for a public forum.
- Fundraising galas and auctions;
- Donor events;
- Annual and membership meetings;
- Speaker series, lectures, and author talks;
- Community forums and public meetings
Outdoor
Your summer party, with the power planned.
Speakers placed and tuned for the space, wireless mics for the remarks, and background music.
- Summer parties and company picnics;
- Plaza, patio, and courtyard events;
- Ribbon cuttings, grand openings, and groundbreakings
How it works
4 steps, with one Aym AV contact from your request to teardown.
Step 1: Request a quote
Email or call with the date, the venue, and the headcount. Best guesses are fine. We'll reply within one business day.
Step 2: Approve your itemized quote
We talk through your event with you to fill in the details, then send the quote. Ask about any line before you approve it. Then planning starts.
Step 3: We plan with you and your venue
Send us your venue contact and your agenda. Your venue hears from us, and your agenda becomes the run-of-show.
Step 4: We run your program as written
We set up and test, follow the run-of-show cue by cue, then tear down on your venue's schedule.
Questions and answers
What does a quote include?
The equipment, delivery, setup, a technician to run the event and fix problems live, and teardown. We itemize every quote.
Our agenda isn't final. Is that enough for a quote?
Yes. We quote from a draft agenda.
What do you need from us before the event?
The venue contact, your agenda, and your presenters' slides and videos. We tell you when we need each one.
What if our venue has its own A/V?
We coordinate with the venue's in-house team directly. Say what the venue provides, or send the venue contact and we ask them.
What happens if something fails during the event?
A spare mic, a backup playback source, and spare cabling are already on site, and we switch to them. Bigger programs get more redundancy.
Are you insured?
Yes. $2M general liability, and we issue certificates of insurance on request.
Tell us about your event
Start with a date, a venue, and a rough headcount. We'll reply within one business day.
Or call (831) 216-6220.
The same standard at every scale.